Methods to obtain contact information might include emergency contacts listed with the school or asking students and families prior to the student exiting. IEP and Transition meetings are good opportunities to update contact information.
It is not necessary to send contact information for those students who decline participation. (Please note that the letter sent to families asks that it be returned only if consent to participate is withdrawn.)
Providing personally identifiable student information to PIAR is consistent with the legal provisions of the Family Educational Rights and Privacy Act (FERPA) regulations (34 CFR 99.31(a)(3) and 99.35) and with the Individuals with Disabilities Education Act (IDEA) regulations (34 CFR 300.600 and 300.622) which allow the State Education Agency (in this case, SED) and its authorized contractors (i.e., PIAR) access to personally identifiable information for program evaluation purposes. Data will be kept confidential and only used internally to aggregate information and analyze the results with no individual's name being publicly reported. SED will also guard against divulging personally identifiable information by not reporting aggregate results publicly when there are less than five students for whom data are available or when those results can be easily calculated based on other data provided.
Please feel free to print this page to refer to it as needed.